Michigan Union Board of Representatives

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  1. PURPOSE OF THE MICHIGAN UNION

    The Michigan Union shall be a University center for the primary purpose of enhancing the quality of campus life and favorably affecting the complete educational experience at the University of Michigan. The Michigan Union shall serve as a unifying force in the lives of students, faculty, staff, and alumni by providing opportunities for interaction and for the cultivation of loyalty to the University of Michigan.

    The specific objectives of the Michigan Union shall include the following, subject to resource availability:

    • to provide convenient, attractive, and well-maintained facilities for social, educational, cultural, and recreational activities;

    • to provide facilities for members of the University family - students, faculty, staff, alumni, and their guests - to meet, relax, and informally associate;

    • to promote and support the development of students by providing opportunities for social responsibility and leadership;

    • to promote and support cultural, social, and educational programs which complement the classroom experience and facilitate multicultural and global understanding through the integration of learning and experience;

    • to facilitate the development of student identification with the University of Michigan and to encourage life-long ties to the University;

    • to provide services, conveniences, and amenities appropriate to a University center and the leaders and best.

  2. DIRECTOR OF THE MICHIGAN UNION

    The Director of the Michigan Union (hereinafter the "Director") shall be an employee of the Office of the Vice President for Student Life of the University of Michigan and shall work to fulfill the purpose and accomplish the objectives of the Michigan Union enumerated in Article I of the Charter.

    1. FUNCTIONS OF THE DIRECTOR OF THE MICHIGAN UNION The Director, assisted by his/her staff, shall, within the standard policies of the University of Michigan, manage and operate the Michigan Union. The Director shall have the following specific responsibilities:
      1. to provide the leadership, initiative, and expertise necessary to help accomplish the purpose of the Michigan Union;

      2. to supervise the operation, maintenance, and security of the physical plant of the Michigan Union;

      3. to monitor any food services, merchandising, recreational services, and other business operations provided in the Michigan Union;

      4. to monitor the financial management of the Michigan Union and report on budget matters to the Director of University Unions for Student Life at the University of Michigan;

      5. to supervise all employees of the Michigan Union;

      6. to facilitate communications and interactions between the constituencies of the Michigan Union;

      7. to present to the Board of Representatives an overview of the annual budget and operational expenses once per fiscal year.

    2. SELECTION OF THE DIRECTOR

      The Director shall be selected by the Director of University Unions from a pool of qualified applicants. A Director Search Committee shall be established, with composition being determined jointly by the Director of University Unions and the Chairperson of MUBR. The search committee shall be required to have student representation. Of the student members serving on the committee, a majority shall be student representatives of MUBR. Under the leadership of a Chairperson, and according to all University Human Resources policies, the role of the Director Search Committee will be to screen all applicants and to select final candidates to interview on-campus. Logistical support, such as posting, advertising, processing applications, mailings, et cetera shall be provided to the Chairperson by the University Unions Administrative Office. Following on-campus interviews and a review of candidate evaluations, the Director of University Unions shall invite MUBR members to a meeting to discuss the finalists.

    3. REMOVAL OF THE DIRECTOR

      Should the Director of University Unions decide to remove, transfer, or promote the Director of the Michigan Union, it is desirable that the Chairperson of MUBR be informed prior to a formal announcement being made. It is recognized that situations may exist that make it impossible or inappropriate for the Director of University Unions to provide such information in advance. However, when feasible, such communication efforts will be made so that the potential impact of the decision on the Board of Representatives, the Michigan Union community, and the entire University community can be discussed.

    4. ACTING DIRECTOR

      If the Union Director resigns or leaves his/her position prior to the appointment of a new Director, an Acting Director of the Michigan Union shall be appointed by the Director of University Unions with recommendations from the Board of Representatives. The Acting Director shall have the same duties, responsibilities, and functions as the Director under the provisions of this Charter. 
       

  3. BOARD OF REPRESENTATIVES

    The Michigan Union Board of Representatives (hereinafter the "Board") shall serve in an advisory capacity to the Director of the Michigan Union. The Board shall work to fulfill the purpose and to accomplish the objectives of the Michigan Union enumerated in Article I of this Charter.

    1. JOINT FUNCTIONS OF THE BOARD OF REPRESENTATIVES AND THE DIRECTOR

      The Board and the Director shall work jointly to develop, to recommend, and to submit the following necessary items to the Director of University Unions:

      1. policies concerning the use and allocation of all space within the Michigan Union, including the opportunity to view and discuss the goods and services of proposed leases prior to their bid and implementation;

      2. building use policies and scheduling policies;

      3. the capital plan for the continuing improvement of the Michigan Union;

      4. a long-range plan designed to accomplish the purpose and objectives of the Michigan Union;

      5. policies to encourage programming in the Michigan Union,

      6. policies concerning major improvements or alterations to the physical plant of the Michigan Union.

    2. CONFLICT BETWEEN THE BOARD OF REPRESENTATIVES AND THE DIRECTOR ON JOINT FUNCTIONS

      In the event that the Board and the Director are unable to reach an agreement on a policy recommendation, the Director of University Unions shall mediate between the parties and make the final decision.

    3. FUNCTIONS OF THE BOARD OF REPRESENTATIVES

      The following functions shall be the responsibility of the Board:

      1. to have the authority to evaluate the performance of the Director of the Michigan Union as deemed necessary by the Chair and Vice Chair or at the request of the majority of the members of the Board of Representatives.

      2. to serve as a communications link between the Michigan Union and students, faculty, staff, and alumni; to represent and be accountable to these constituencies in the formulation of Michigan Union policy guidance; and to actively promote and develop the role of each constituency in the activities of the Michigan Union.

      3. The Board shall create, appoint, and charge such standing and ad hoc committees as may be necessary to discharge its responsibilities enumerated above.

    4. COMPOSITION, TERMS, AND SELECTION OF THE MICHIGAN UNION BOARD OF REPRESENTATIVES
      The Board of the Michigan Union shall consist of nineteen (19) voting members; thirteen (13) students and five (5) non-student representatives of the University community. Each member, except the Director of the Michigan Union, shall have one vote. Additionally, the Board may appoint additional nonvoting members to the Board on an as needed basis. Students who serve on the Board shall remain enrolled as at least part-time students, as defined by their respective school or college, at the University of Michigan through at least two full semesters each fall/winter academic year. Students who graduate at the end of the fall term shall be eligible to continue until the end of winter semester, regardless of previous provisions, with the agreement of the newly elected Chair, Vice Chair and the Director of the Michigan Union. The Board shall consist of the following persons:
      1. the Director of the Michigan Union, who shall serve through his/her service in this position to be selected as provided for in Article II, Section B of this Charter. The Director shall not have a vote on any matter.

      2. nine (9) students at-large, who shall serve until graduation, resignation, or are no longer enrolled at the University, taking office at the last meeting of the Board in April. New Board members will be expected to attend the March Board meeting but will not obtain voting rights until the April Board meeting. Only during the April Board meeting will both outgoing and incoming Board members be permitted to vote, temporarily increasing the size of the Board for this one meeting. Every effort will be made to assure broad representation of the entire campus community. These student members shall be appointed according to the following process laid out in Article III, Section E.

        1. CSG has the responsibility to appoint one representative to the Board.  The CSG representative shall serve a one-year term and shall be appointed by CSG in March of each year. The person shall be able to communicate information between CSG and teh Board of Representatives.

        2. One representative of the University Activities Center (hereinafter "UAC"), who shall serve a one-year term, shall be appointed by the UAC Executive Committee in March of each year. This person must be a member of UAC throughout his/her service on the Board.

        3. One student representative from the Center for Campus Involvement (hereinafter "CCI"), who shall serve a one-year term, shall be appointed by the Director of CCI in March of each year. The person must be a member of the CCI Office throughout his/her service on the Board.

        4. Two representatives of the alumni, who shall serve for two-year terms with one appointed each year, shall be appointed by the Alumni Association. Every effort shall be made to find suitable Alumni representation at the end of each Alumni representative's term. If no suitable representation has been found by the regularly scheduled September meeting, the outgoing Alumni Representative's term shall be extended until suitable representation can be found. Alumni Representatives are limited to two (2) terms, notwithstanding the provisions above. 

        5. Two representatives of the faculty, who shall serve for two-year terms with one appointed each year, shall be appointed by the Senate Assembly Committee on University Affairs. Every effort shall be made to find suitable faculty representation at the end of each faculty representative's term. If no suitable representation has been found by the regularly scheduled September meeting, the outgoing faculty representative's term shall be extended until suitable representation can be found. Faculty representatives are limited to two (2) terms, notwithstanding the provisions above. 

        6. One representative of the Office of the Vice President for Student Life, who shall serve a two-year term, shall be appointed by the Vice President for Student Life. Student Life Representatives are limited to two (2) terms.

        7. One Michigan Union student employee representative, who shall work in the Michigan Union at least (50) percent of the time of their employment, shall be appointed by the chair from candidates recommended by the Director of the Michigan Union.  

        8. The Board has the right to request that one representative of University Unions be selected to serve a special non-voting renewable term, not to initially exceed one calendar year, to assist with projects being initiated by the Board for that specific year. Examples may include, but are not limited to, a representative from such areas as facilities, development, marketing, food service, and technical services.

        9. The Board has the right to request that one representative of the University community be selected to serve a special non-voting renewable term, not to initially exceed one calendar year, to assist with projects being initiated by the Board for that specific year. Examples may include, but are not limited to, an additional representative from the student body, faculty, or University administration.

        10. If any member, for any reason, fails to meet any of the required criteria of his/her position on the Board, he/she must notify the Vice Chair. The vacant position will then be filled suing the guidelines in Section F of this Charter. 

        11. In the event that the appointing authorities fail to fill a position(s) within forty five (45) days from the delivery of written notice of the vacancy(ies), the Chair may fill the vacant position(s) at his/her discretion and the approval of the Board. 

      3. SELECTION OF AT-LARGE STUDENT MEMBERS

        1. Responsibility for the selection process will rest solely with the Board;
        2. Interested applicants shall be interviewed by a Selection Committee made up of five representatives from the Board: the Vice Chairperson of the Board (hereinafter the “Vice Chair”), two (2) student members not seeking reappointment, if two student members not seeking re- appointment are unavailable, any student member may serve, and a non-student representative;
        3. The Vice Chair shall serve as the chairperson of the selection committee; the Selection Committee must meet at least once prior to the public advertising of the Board vacancies to determine the timeline for the selection process, the application questions, the application deadline, the interview dates and times, and the criteria for selection.
        4. the Selection Committee shall, before the regularly scheduled February meeting of each year, interview all qualified applicants and select one candidate for each vacancy and three (3) alternative candidates;
        5. the Board shall either confirm or reject these recommendations at their next regularly scheduled February Board meeting; should the Board reject the candidates, the Chairperson of the Board and the Selection Committee shall meet within one week to address concerns about the candidates and/or reconsider candidates for vacancies.
      4. REMOVAL
        1. Any member of the Board who has an unexcused absence from any two regularly scheduled meetings per academic year (i.e. September to April), and/or excused absences from half the regularly scheduled meetings per semester, shall be subject to removal from the Board. In addition, malfeasance and lack of committee involvement are also grounds for removal.
          1. An absence shall be considered unexcused if the Vice Chair is not notified of the absence before the meeting in question. Exceptions may be made for unplanned circumstances and emergencies, but if the Vice Chair is notified more than 48 hours after the meeting, the absence will be considered unexcused. Reasons for an excused absence include class conflicts, illness, family reasons, emergencies, and the like. The Vice Chair shall make the ultimate decision concerning the validity of the absence.
        2. The Board may, by two-thirds vote of the entire Board, remove a member for malfeasance. In this case, malfeasance shall be the only grounds for removal. Any member who is no longer qualified (under Article III, Section E) to serve on the Board shall automatically be removed from the Board. The Board shall form a special committee at the request of any member that recommends to the Board, given the above criteria, whether a member should be removed from office. This committee shall not be a standing committee. This committee shall be comprised of one Officer (the Chair or Vice Chair), the Director, and three (3) other Board members. To prevent conflict of interest, the member being considered for removal shall not serve on this committee. The member up for removal will be notified in writing that he/she will be considered for removal at the next full Board meeting and will be allowed to speak on his/her behalf before a vote is taken. A simple majority is needed to have a member removed, resulting in the final decision of the Board.
      5. COMMITTEE INVOLVEMENT

        It is a clear expectation that all student members of the Board will play an active role on at least one project or committee each semester.

      6. CHAIR

        The Chair shall be selected from among the voting student members of the Board in December of each year and shall serve a one-year term. Following completion of his/her term, the outgoing Chair shall continue to serve as a member of the Board. The duties of the Chair shall be as follows:

        1. the Chair shall preside at all meetings of the Board;

        2. the Chair, Vice Chair, and the Director, shall be responsible for preparing the Board Agenda;

        3. the Chair, together with the Director and the Vice Chair, shall be responsible for coordinating the activities of such Michigan Union committees as the Board shall establish;

        4. the Chair will act as a representative for the Board in all necessary University activities. It is the responsibility of the Chairperson to inform the Board of such activities.

      7. VICE CHAIR

        The Vice Chair shall be selected from among the voting student members of the Board in December of each year and shall serve a one-year term. Following completion of his/her term, the outgoing Vice Chair shall continue to serve as a member of the Board. The duties of the Vice Chair shall be as follows:

        1. the Vice Chair shall preside at all meetings of the Board at which the Chair is not present;

        2. the Vice Chair shall be responsible for maintaining attendance records for the Board and shall call any attendance problems to the attention of the Board;

        3. the Vice Chair, together with the Chair and the Director, shall be responsible for coordinating the activities of such Michigan Union committees the Board shall establish;

        4. the Vice Chair shall, as Chairperson of the Selection Committee, be responsible for the selection process of new members for the Board.

      8. BOARD OF REPRESENTATIVES PROCEDURES

        Quorum shall consist of a majority of the Board members then in office. All meetings of the Board shall be open to the public, with ten (10) minutes at the beginning of each meeting allocated to an open public forum, during which guests may speak. Notice of the time and place of such meetings shall be published in advance of each meeting. The members of the Board may, when necessary, vote by ballot (including ballots sent by mail or email to all members) but may not vote using proxy statements from absent members. Procedures shall be created to permit students, faculty members, alumni, and staff members to participate in the Board meetings, and to submit and discuss motions before the Board.

      9. MEETING SCHEDULE

        The Board shall meet at least once each month during the fall and winter terms with a standard meeting time established as the second Monday of each month at 6 p.m. The Chair, in conjunction with the Director, may modify this time should a meeting fall during a holiday and/or break period. Meetings during the spring and summer terms may be called at the discretion of the Chair and/or Director on an as needed basis. Special meetings of the Board may be called by the Chair, the Director, or by any five (5) members who jointly request a special meeting. All members of the Board shall be notified 24 hours prior to any special meeting(s).

    5. AMENDMENTS

      Proposed amendment(s) to this Charter shall be submitted to the Michigan Union Board of Representatives, which shall, within sixty (60) days, take action upon the proposed amendment(s). Proposed amendment(s) which are approved by the Board with a two-thirds majority of the full Board shall be submitted to the Director of University Unions for his/her approval or rejection. At the Chair's discretion, he or she shall establish a committee to review this Charter and make any proposed amendments or changes as needed.

      [The Michigan Union Board of Representatives is committed to a policy of nondiscrimination and equal opportunity for all persons regardless of sex, age, race, color, religion, creed, national origin or ancestry, marital status, sexual orientation, disability, gender expression, or veteran status.]